Looking for GDPR complaint mail/app suite hosting

debaserdebaser OG
edited September 2023 in Requests

Yes, I'm still alive! Have been ill (long covid unfortunately) early this year and started working at a new job a few months ago. So, had different priorities. But I'm still here. My current priority is a very small chicken.

I'm looking for mail hosting for a club I'm member of. Usually, I'd go to MXRoute, but it has to be GDPR compliant as the club handles sensitive (personal) data.

Sooo, what are they looking for?

  • At least 20 mail accounts on one domain
  • Storage at least 100GB (total)
  • Shared calendar and address book
  • Other groupware options, like shared drive or office tools are optional
  • Hosted in Europe (host uses Euro as currency) and GDPR compliant

Hope the wisdom of the Low End crowd once again points me in the right direction.

Thanked by (1)Ympker
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Comments

  • YmpkerYmpker OGContent Writer
    edited September 2023

    Good to see you are still around mate! :)
    Not sure if Migadu is GDPR compliant, but they are Made in Switzerland (DACH and Switzerland is known for privacy) and were very popular among forum members here iirc:
    https://www.migadu.com/index.html

    https://lowendspirit.com/discussion/5682/self-introduction-migadu-com-gmailify-com-founder/p1

    @dejan works for them iirc. Maybe they can chime in? Also not sure about Calendar feature.

    Thanked by (1)debaser
  • c1vhostingc1vhosting Hosting Provider

    @debaser said:
    Yes, I'm still alive! Have been ill (long covid unfortunately) early this year and started working at a new job a few months ago. So, had different priorities. But I'm still here. My current priority is a very small chicken.

    I'm looking for mail hosting for a club I'm member of. Usually, I'd go to MXRoute, but it has to be GDPR compliant as the club handles sensitive (personal) data.

    Sooo, what are they looking for?

    • At least 20 mail accounts on one domain
    • Storage at least 100GB (total)
    • Shared calendar and address book
    • Other groupware options, like shared drive or office tools are optional
    • Hosted in Europe (host uses Euro as currency) and GDPR compliant

    Hope the wisdom of the Low End crowd once again points me in the right direction.

    cPanel Web Hosting plan (it has email feature)
    STORAGE 100GB HDD/SSD (I need to see what I have on stock but for emails it shouldn’t create that much difference)
    25 Email Accounts

    €36,60/year vat included

    Thanked by (1)debaser

    C1V Hosting: Low cost Italian Cloud & Data Center Solutions 🚀 | Contact us for special offers. | Our deals on Telegram

  • Why not choose to build your own email system? As long as your server hardware meets the requirements, it can meet the needs of thousands of people. Currently, I have built my own email system that has served nearly 4000 people, and there have been no problems so far.

    Thanked by (1)debaser
  • YmpkerYmpker OGContent Writer

    AllInkl is a premium provider. Used them for years. No complaints.

    Thanked by (2)debaser lapua
  • @ICC2022 said:
    Why not choose to build your own email system? As long as your server hardware meets the requirements, it can meet the needs of thousands of people. Currently, I have built my own email system that has served nearly 4000 people, and there have been no problems so far.

    Building and setting up servers is fun. Maintaining them can also be fun, but when people rely on it, it will become a job. I used to host my on web server (also for friends and family)m but quit that because it simply cost me too much time. Maintaining a mail server will probably cost me some more time.

    Yea, very good. I’m hosting some websites with them. Very prem.

    Still a bit on the fence wether to choose a hosting provider and just use the mail bit (and host a small website) or go for a mail holster with some more groupware options. We’re getting there.

    Thanked by (1)Ympker
  • @debaser said:
    Yes, I'm still alive! Have been ill (long covid unfortunately) early this year and started working at a new job a few months ago. So, had different priorities. But I'm still here. My current priority is a very small chicken.

    I'm looking for mail hosting for a club I'm member of. Usually, I'd go to MXRoute, but it has to be GDPR compliant as the club handles sensitive (personal) data.

    Sooo, what are they looking for?

    • At least 20 mail accounts on one domain
    • Storage at least 100GB (total)
    • Shared calendar and address book
    • Other groupware options, like shared drive or office tools are optional
    • Hosted in Europe (host uses Euro as currency) and GDPR compliant

    Hope the wisdom of the Low End crowd once again points me in the right direction.

    If sensitive, just use something like Mailinabox on a vm! They retain ownership of the data and have full control!

    Outside of that, I'd genuinely recommend looking at some of the bigger companies from the UK/EU :)

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  • edited October 2023

    @Ympker said:

    AllInkl is a premium provider. Used them for years. No complaints.

    me too. using them since 21 years now

    Thanked by (1)Ympker
  • YmpkerYmpker OGContent Writer

    @lapua said:

    @Ympker said:

    AllInkl is a premium provider. Used them for years. No complaints.

    me too. using them since 21 years now

    Wow, that's long. I was with them for 6 years iirc. Left because I grew too used to cPanel back then and providers started additional daily backups with JetBackup, which I found to be a nice, convenient addition to my offsite backups in case I wanted to quickly restore a previous state.

  • @Ympker said:

    @lapua said:

    @Ympker said:

    AllInkl is a premium provider. Used them for years. No complaints.

    me too. using them since 21 years now

    Wow, that's long. I was with them for 6 years iirc. Left because I grew too used to cPanel back then and providers started additional daily backups with JetBackup, which I found to be a nice, convenient addition to my offsite backups in case I wanted to quickly restore a previous state.

    to be correct:
    Vertragsdatum: xx.11.2002
    ;)

    Thanked by (1)Ympker
  • YmpkerYmpker OGContent Writer
    edited October 2023

    @lapua said:

    @Ympker said:

    @lapua said:

    @Ympker said:

    AllInkl is a premium provider. Used them for years. No complaints.

    me too. using them since 21 years now

    Wow, that's long. I was with them for 6 years iirc. Left because I grew too used to cPanel back then and providers started additional daily backups with JetBackup, which I found to be a nice, convenient addition to my offsite backups in case I wanted to quickly restore a previous state.

    to be correct:
    Vertragsdatum: xx.11.2002
    ;)

    Maybe I am mistaken, but it seems like their prices haven't changed since I last used them, which was many years ago. To be fair, they had more sustainable prices than LE providers to begin with. But this just goes to show their stability.

  • @Ympker said:

    @lapua said:

    @Ympker said:

    @lapua said:

    @Ympker said:

    AllInkl is a premium provider. Used them for years. No complaints.

    me too. using them since 21 years now

    Wow, that's long. I was with them for 6 years iirc. Left because I grew too used to cPanel back then and providers started additional daily backups with JetBackup, which I found to be a nice, convenient addition to my offsite backups in case I wanted to quickly restore a previous state.

    to be correct:
    Vertragsdatum: xx.11.2002
    ;)

    Maybe I am mistaken, but it seems like their prices haven't changed since I last used them, which was many years ago. To be fair, they had more sustainable prices than LE providers to begin with. But this just goes to show their stability.

    the prices and equipment have remained more or less the same for years. i hope they have adjusted the hardware every now and then... unfortunately, all-inkl doesn't comment on hardware details. all-inkl isn't cheap, but it's not overpriced either. however, it's super stable and already a major player in the german-speaking world. however, the administration area (their own development) is always subject to new features and adjustments. support always responds promptly and so far all the few problems have always been solved.

    but you are right, all-inkl is not necessarily les / let.

    Thanked by (1)Ympker
  • YmpkerYmpker OGContent Writer

    @lapua said:

    @Ympker said:

    @lapua said:

    @Ympker said:

    @lapua said:

    @Ympker said:

    AllInkl is a premium provider. Used them for years. No complaints.

    me too. using them since 21 years now

    Wow, that's long. I was with them for 6 years iirc. Left because I grew too used to cPanel back then and providers started additional daily backups with JetBackup, which I found to be a nice, convenient addition to my offsite backups in case I wanted to quickly restore a previous state.

    to be correct:
    Vertragsdatum: xx.11.2002
    ;)

    Maybe I am mistaken, but it seems like their prices haven't changed since I last used them, which was many years ago. To be fair, they had more sustainable prices than LE providers to begin with. But this just goes to show their stability.

    the prices and equipment have remained more or less the same for years. i hope they have adjusted the hardware every now and then... unfortunately, all-inkl doesn't comment on hardware details. all-inkl isn't cheap, but it's not overpriced either. however, it's super stable and already a major player in the german-speaking world. however, the administration area (their own development) is always subject to new features and adjustments. support always responds promptly and so far all the few problems have always been solved.

    but you are right, all-inkl is not necessarily les / let.

    Agree. Still, their pricing is actually pretty great, still. Not LE, but you are getting 5 free domains included in the PrivatPlus plan for 7,95€/mo, which is the plan I used to have. Plus a 24/7 hotline and other cool stuff. But, yeah. Last time I used the KAS cp it looked rather old, and I missed things like Softaculous, Daily Backups with JetBackup (or backups that are made accessible at all..), and some other stuff, which is why I ultimately moved.

  • We ultimately went for inbox.eu, because they offered everything the organization needed for a pretty low price.

  • YmpkerYmpker OGContent Writer

    @debaser said:
    We ultimately went for inbox.eu, because they offered everything the organization needed for a pretty low price.

    Thanks for sharing in case anyone needs this in the future. Always nice to see people posting the option they ultimately ended up with :)

    Thanked by (1)lapua
  • @debaser buisness or private inbox.eu?

  • edited October 2023

    have you compared inbox with migadu? can you create multiple domains with inbox? what convinced you with inbox and put you off with migadu?

    are .lv domains reputable? for 12€ they are offered by nic.lv. are .lv whois data protected or viewable? @debaser @domainspecialists

  • edited October 2023

    Tutanota or Proton should do the trick for you, afaik both are GDPR compliant and offer business plans and nice calendars.

  • @lapua said:
    @debaser buisness or private inbox.eu?

    Business, so on our own .nl domain. What made the deal was just bang for buck. Each account has 100GB storage, drive functionality, calendar. So no deeper reasons than that.

    Is it the best option? Don't know, but it's mail and files, so it's not hard to migrate either.

  • @treesmokah said:
    Tutanota or Proton should do the trick for you, afaik both are GDPR compliant and offer business plans and nice calendars.

    do they offer pop3/smtp?

  • edited October 2023

    @lapua said:

    @treesmokah said:
    Tutanota or Proton should do the trick for you, afaik both are GDPR compliant and offer business plans and nice calendars.

    do they offer pop3/smtp?

    Proton does through a bridge which has to be installed on a client PC.
    Tutanota doesn't offer something like that at all, sadly.

    Both providers have very nice in-house apps though.

  • @debaser said:
    Yes, I'm still alive! Have been ill (long covid unfortunately) early this year and started working at a new job a few months ago. So, had different priorities. But I'm still here. My current priority is a very small chicken.

    I'm looking for mail hosting for a club I'm member of. Usually, I'd go to MXRoute, but it has to be GDPR compliant as the club handles sensitive (personal) data.

    Sooo, what are they looking for?

    • At least 20 mail accounts on one domain
    • Storage at least 100GB (total)
    • Shared calendar and address book
    • Other groupware options, like shared drive or office tools are optional
    • Hosted in Europe (host uses Euro as currency) and GDPR compliant

    Hope the wisdom of the Low End crowd once again points me in the right direction.

    hello debaser.

    inbox.eu fits all your mentioned above needs?
    i find nothing on their website about shareing calender & addressbook. thats a option i am looking at, too.
    20 mail account on one domain means 199,80€ / year, correct?

  • debaserdebaser OG
    edited October 2023

    @lapua said:
    inbox.eu fits all your mentioned above needs?

    Partly. Not the optional groupware stuff, but it has document and file sharing.

    i find nothing on their website about shareing calender & addressbook. thats a option i am looking at, too.

    You can share calendars (which they only explain in Latvian) but not address books. You can, however, import address books so that was my workaround.

    20 mail account on one domain means 199,80€ / year, correct?

    Correct. Currently, we have 16 accounts. This scheme makes it a bit more flexible for us.

  • Doesn't netcup offer something with their groupware hosting?

  • edited October 2023

    Have you checked Google pricing? I believe their business plans aren't that expensive and are GDPR compliant(datacenters in eu and other shit).

    Zoho has plans that are GDPR compliant as well.

  • @treesmokah said:
    Have you checked Google pricing? I believe their business plans aren't that expensive and are GDPR compliant(datacenters in eu and other shit).

    Zoho has plans that are GDPR compliant as well.

    the massive centralisation efforts of google, microsoft and other large computer corporations must be resolutely opposed! ;)

  • bikegremlinbikegremlin ModeratorOGContent Writer

    @lapua said:

    @treesmokah said:
    Have you checked Google pricing? I believe their business plans aren't that expensive and are GDPR compliant(datacenters in eu and other shit).

    Zoho has plans that are GDPR compliant as well.

    the massive centralisation efforts of google, microsoft and other large computer corporations must be resolutely opposed! ;)

    The way I see it, GDPR is, among other things, a massive centralization and control effort by the EU.

    Regarding the privacy, there are several options:

    • Protect user privacy without satisfying all the GDPR bureaucracy.
    • Satisfy GDPR bureaucracy without really protecting the user privacy (i.e. using any major "players" like Google, Cloudflare etc. - hell, even allowing the use of your services via smartphones could be considered a privacy risk).
    • Protect user privacy while also satisfying the GDPR - that leaves you with a very short list of options.

    Relja of House Novović, the First of His Name, King of the Plains, the Breaker of Chains, WirMach Wolves pack member
    BikeGremlin's web-hosting reviews

  • Protect user privacy while also satisfying the GDPR - that leaves you with a very short list of options.

    can you please share the list of options with me?

  • bikegremlinbikegremlin ModeratorOGContent Writer
    edited October 2023

    @lapua said:

    Protect user privacy while also satisfying the GDPR - that leaves you with a very short list of options.

    can you please share the list of options with me?

    Hetzner. In Germany.
    Self host everything.
    Write all the software from scratch.
    Pay an arm and a leg for lawyers, security auditors, and pen testing.
    Pay by a house by the sea for a review on BikeGremlin.
    Do not use or accept any card payments.
    Do not use or allow any smartphone connections.
    Cut your losses and declare bancrupcy.
    Get a job at a big corporation (GDPR compliant, of course, with all the inclusion, transparency and "we are all one big family" thing).

    Relja of House Novović, the First of His Name, King of the Plains, the Breaker of Chains, WirMach Wolves pack member
    BikeGremlin's web-hosting reviews

  • understand.

    there is therefore no serious solution.

    Thanked by (1)bikegremlin
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